The Project Kick-off Meeting
Summary
The video outlines the importance and key components of a Project Kick-off Meeting, divided into three phases: before, during, and after the meeting.
Before the meeting, preparation is crucial.
This involves determining the purpose of the meeting, prioritizing objectives, deciding who to invite (considering stakeholders), scheduling, planning the agenda, arranging logistics, and familiarizing yourself with attendees.
During the meeting, it’s important to establish a social connection among participants and clarify the meeting’s purpose.
The substance of the meeting involves addressing key project components such as vision, objectives, scope, risks, stakeholders, and team working practices.
Facilitation is emphasized, allowing the project manager to focus on building relationships, identifying issues, keeping the meeting on track, and achieving objectives.
After the meeting, follow-up is essential.
This includes sending thank-you notes, fulfilling commitments made during the meeting, communicating valuable information to relevant parties, and holding individuals accountable for their commitments.
Overall, the video emphasizes the significance of effective communication, proper planning, facilitation, and follow-up in ensuring the success of a Project Kick-off Meeting.
Practice with your Team – Guide
Article
Read the article “Boost your Project Team Performance” and decide what you will:
- Doing less of.
- Start doing.
- Stop doing.
- Doing more of.
Book
How to Make Meetings Not Suck: Tips and Tools to Run Effective Meetings Paperback – 13 Aug. 2024. by Jonathan Vehar (Author), Cathi Brese Doebler (Author)
Video
